Terms of Contract: The delivery of this 2024-2025 Graduate Housing Agreement (“Agreement”) by Bay Path University (“University”) Office of Residence Life and Learning to the student named below constitutes an offer of housing accommodation, and the execution of this Agreement by the student (“Student”) constitutes acceptance of housing accommodation and the terms and conditions of this Agreement. 

This Agreement is binding for housing charges for both semesters, and/or the summer if a returning student is occupying any University dormitory during this time. The occupancy period under this Agreement is June 1, 2024  through June 1, 2025, and/or the summer if applicable, but excluding published break and recess periods when the residence halls are closed.

1. Housing Assignment. To be eligible for a University housing assignment, Students must have submitted and received approval of a room reservation form and be enrolled in 6 credit coursework for the semester in which they will be living in the residence halls. This Agreement is with Students only, and housing assignments cannot be sold or assigned to another person. If a Student wishes to request a roommate, the roommate must be eligible for housing. Housing Assignments are made for the entire academic year. 

Students are responsible for the payment of room charges whether or not they occupy the room. All residential students will be billed per semester. If at any point in the semester or summer, the Student wishes to terminate this Agreement or wishes to appeal the charges applied to their account, they may do so in accordance with the appeal process outlined in the Student Guidebook. 

Residence halls may house both undergraduate and graduate students and may house individuals of all genders. Dormitory rooms will be assigned to students with the same gender identity, i.e., cis-gender male, female, or non-binary. Requests for room changes must be approved through the Office of Residential Life and Learning. 

2. Assignment of Housing. The University expressly reserves the right at any time during the year to reassign the student to other housing accommodations, as the University, in its sole and exclusive direction, deems necessary. Additionally, the University reserves the right to close the residence hall at any time due to an emergency, or in regard to the health and safety of the occupants. In the event of a vacancy within a residence hall room, the University reserves the right to assign unoccupied beds within the room during the academic year. The University further reserves the right to assign or reassign an additional student to each housing accommodation in the same room as the University, in its sole and exclusive discretion deemed necessary for maximum utilization of the University's housing facilities. Requests for room changes must be approved through the Office of Residential Life and Learning. A new Agreement will be executed each year during the student’s enrollment at the University.

3. Enrolled Student Status/Termination of Agreement. Students requesting and living in housing must be enrolled in 6 credit coursework within the University. Should Student no longer be enrolled in 6 credit coursework, they will be permitted 48 hours to vacate their assigned residence hall. This pertains to withdrawals, enrollment status changes, or academic dismissal. It is the responsibility of the student to contact the Office of Residential Life and Learning to schedule an appointment to have their room condition documented and to return their room and mailbox keys. Should a room or mailbox key not be returned, the Student will be charged $10 for each key.

4. Condition of Room. Student shall maintain their room in a clean and sanitary condition and shall not make any additions or alterations to the room. Students are liable for damages to University property, their rooms, and common areas of their building. The use of nails, screws, tape, paint, or any other instrument, which may damage walls, doors, or windows is strictly prohibited. Room inspections will be completed by the Residence Life staff twice a semester, and as otherwise stated in paragraph 5, to ensure that the housing space provided is kept free from debris and trash, clean and free of health hazards, and maintained in an appropriate fashion. Student will be billed for University furniture removed from a room. Student shall turn over the room and all property belonging to the University in good, clean condition, reasonable wear, and tear excepted. Cleaning charges will be assessed to students upon vacating their room if it is left unclean or in disrepair.

5. Keys. Student is issued one room key. In the event of a lost key(s), a $10.00 charge will be made for the issuance of each new key(s). A lost key may not necessitate a lock change. If a lock change is made, Student shall be responsible for the key loss and will be financially liable for all charges associated with the change. Student will be charged $10.00 if keys are not returned at the end of the program, or if Student gives keys to the new occupant of their room during a room change.

6. Access to Dormitory Rooms by University Personnel. Members of the Facilities and Campus Services Department and contracted personnel may enter the room for maintenance purposes. When feasible, the Student will be notified in advance. The Residence Life staff will conduct periodic room inspections, and University personnel may enter rooms where there is probable cause concerning the health, safety, and welfare of the Student, guests, and/or any member of the student body. 

7. Final Exams and Break Periods. Student must leave the 24 hours after their last scheduled exam. Students may return when the halls reopen for student occupancy, in accordance with published dates and times. Students will be responsible for making other housing arrangements during published break periods when the University is not in session and student housing is unavailable. In the interest of total security, the University reserves the right to secure any and all residence halls during University break periods. Students may return when the halls reopen for occupancy, in accordance with published dates and times.

8. Meal Plan. Meal plans can be provided upon request by clicking here. Meal plans are only available for use during board days. Published University break times are not considered to be board days, and therefore any student approved to remain on campus is responsible for providing their own meals.

9. Guest Visitation/Sign-In Policy. Guests are allowed in accordance with University and Residence Hall Guest Policies During break periods (Thanksgiving, Spring Break, Intersession, Summer) non-Bay Path guests are not permitted to be in the residence halls. Students are allowed to have overnight Bay Path University guests for a maximum of three nights per week. No guest may stay in a residence hall room unless the student host is there at all times. All guests entering any residence hall must be signed in by the desk duty worker. Any guest who arrives at a time that is outside of the desk duty worker. Aunty guests who arrive at a time that is outside of the desk duty hours must register with Campus Public Safety. All entries made in the sign-in logbook must be made by the desk duty worker. The student consents to having their guest use the restroom within their assigned floor. More information about the University and Residence Hall Guest Policies is available in the Student Guidebook. The University reserves the right to change this policy at a moment’s notice for the health and safety of the students (e.g.: COVID restrictions, etc.).

10. Pets/Animals. Pets and animals are not permitted in the residence halls. Students may have fish in aquariums of 10 gallons or less. A student seeking accommodations for service or support animals should consult the policy located in the Student Guidebook and submit appropriate forms and documentation to the Director of Student Academic Support Services/Disabilities Services Office.

11. Noise. The University does not allow excessive noise and will take appropriate disciplinary action when notified of violations. Neither Student nor their invitees, shall make or suffer any unlawful, noisy, or otherwise offensive use of their room and/or the residence hall, nor commit or permit any nuisance to exist thereon, nor create any interference with the rights, comfort, safety or enjoyment of the University. Excessively large amplifiers are prohibited. In addition, residents should be aware that they are expected to exercise consideration for others at all times and will observe 24 courtesy hours. They will also observe quiet hours between the hours of 11pm and 10am from Sunday to Thursday and 2am to 10am Friday and Saturday.

12. Dorm Living and Dorm Community Spaces. Student agrees to respect all individuals in their individual dorm rooms and dorm community spaces, which include but are not limited to, halls, bathrooms, community lounges, kitchen areas, and laundry rooms. The student agrees to use the bathroom on their assigned floor. Individuals in the residence halls and community spaces may consider individuals at the undergraduate and graduate levels and include members of all genders. Signature of this Agreement indicates understanding of this expectation and agreement to extend respect to all dormitory residents, guests, and University staff.

13. Alcohol, Illegal Drugs, and Marijuana, and Vaping Products. The student agrees to comply with federal, state, and municipal laws and ordinances, and with the University policy regarding possession and use of alcohol, illegal drugs, marijuana, and vaping products and agrees that their housing accommodation shall not be used for any purpose contrary to law and University policy. Alcohol, marijuana, vaping products, and/or illegal drug abuse, intoxication, or inappropriate behavior as a result of alcohol, marijuana, and/ or illegal drug use will be addressed following University procedures for health concerns and guidelines for Student Conduct. Alcohol, marijuana, and/or illegal drug policies as are more fully described in the Bay Path University Student Guidebook, and violations may result in disciplinary action.

14. Smoke Free Campus. The use of tobacco and smoke-emitting products including marijuana and vaping products is prohibited everywhere on campus, both inside buildings and throughout the grounds of the University-owned or rented properties. When any person enters the grounds of the University, any and all smoking material shall be extinguished and disposed of at the perimeter of the grounds of the University. Additionally, the use of candles, incense, cigarettes, hookahs, lighters, or other open flames of any kind is not allowed in University buildings, and students who violate this policy may face disciplinary action. E-cigarette systems, including battery chargers, are not permitted.

15. Fire Prevention. Each residence hall will hold fire drills throughout the year. All students are expected to evacuate residence halls immediately upon hearing the alarm sound. Failure to evacuate buildings immediately, failure to cooperate with University personnel, or premature reentry into the building may result in disciplinary action. Any student who tampers with fire extinguishers or any fire safety equipment will face disciplinary action, including suspension from the University. Additionally, high risk items such as hoverboards, hoverboard batteries and/or chargers are not permitted. 

16. Electrical Appliances. Due to fire regulations, cooking in student rooms is not permitted. Residence Life staff is authorized to remove all devices that they deem, in their sole and exclusive discretion, to be dangerous. Those students wishing to cook in residence halls may do so only in designated kitchenette areas. Refrigerators no more than 4.0 cubic feet (“micro-fridge units”) may be used in rooms. Irons that are UL-approved, in good repair, and which have a thermostatic control and automatic shut-off, may also be used in student rooms. Torchiere halogen lamps, air conditioning units, space heaters, toaster ovens, George Foreman grills, and microwave ovens are not permitted in student rooms. Failure to comply with these and other published University regulations governing acceptable or prohibited electrical items may result in disciplinary action. 

17. Damages. Students are responsible for the payment of all damages chargeable to their assigned space. Charges for all damages to the premises shall be divided equally among occupants, unless one (or more) occupant(s) accepts responsibility for total damage and notifies the Office of Residence Life and Learning prior to the submission of bills. When damage to common areas of the residence halls (lounges, stairwells, lobbies, hallways, bathrooms) are clearly the result of negligence, carelessness, malicious intent to destroy, or theft, residents of the floor or building will be billed for their share of the repair and/or replacement costs. Students will be responsible for any collection costs incurred by the University, including but not limited to attorney’s fees. It is the responsibility of all residents to exercise their influence (individually or collectively) to minimize damages and require those responsible for damage to notify Residence Life staff. All information pertaining to damages should be reported to the resident assistant, professional residence life staff or directly to the Office of Residence Life and Learning. Damage charges will be based on local hourly rates, plus the cost of materials and overhead. All repairs to University property must be completed by university personnel or contractors of the university. Requests for repairs or other maintenance should be reported to the resident assistant or professional residence life staff member.

18. Personal Property Loss. The University is not liable for the loss of money, clothing, or other valuables, or for the loss of, or damage to, Student, or for any personal goods stored in the residence hall facilities. It is strongly suggested that Student purchase insurance or, where feasible, families extend homeowners coverage to include the student’s possessions while away from home. Student understands and agrees that it shall be their own obligation to insure their personal property. 

Student agrees to indemnify and save the University harmless from all liability, loss or damage arising from any nuisance made or suffered on the premises by their guests and invitees or from any carelessness, neglect or improper conduct or any such persons. All personal property in any part of the University campus shall be at the sole risk of the student. Subject to provisions of applicable law, the University shall not be liable for damage to, or loss of property of any kind which may be lost or stolen, damaged or destroyed by fire, water, steam or otherwise, while on University’s property, or in any storage space in the building or for any personal injury unless caused by the negligence of the university. 

19. Student Conduct. Students agree to conform to such rules and regulations that are put forth by the University from time to time and are established by the University, in its sole and exclusive discretion. Failure to comply with the terms of this Agreement will result in action by the eUniversity to hold Student accountable and may also result in Student forfeiting the privilege to live on campus, or other appropriate disciplinary action as determined by the University. 

20. Contract Termination. In the event all or a portion of the University housing becomes unavailable, as determined by the University, due to an unforeseeable circumstance including, but not limited to, natural disaster; fire; flood; tornado; war; embargo; health epidemic, or pandemic; quarantine; riots civil disobedience/unrest; strike, lockout, or other labor disturbances; acts of God or nature; or declaration of emergency, the University may terminate this contract without prior notice. The University is not responsible for providing alternate housing or dining to the student once a contract is terminated.